Parade Entry Form Template
Every field your registration form needs — and the ones to skip — with fee guidance and liability waiver notes to review with your city.
Fields You Need
Contact Information
- Entry name (as it should appear in the lineup)
- Primary contact person (first and last name)
- Phone number (mobile preferred — used on parade day)
- Email address
- Mailing address (for invoices/correspondence)
Entry Details
- Entry category: float, band, vehicle, walking group, equestrian, drill team, or other
- Brief description (1–2 sentences for the announcer to read)
- Number of participants walking/riding
- Vehicle type and length (if applicable — for spacing)
- Music: live band, recorded music, or none
- Any special requirements (power, water, animals, slow-moving)
Organization
- Organization or business name (if applicable)
- Has this group participated before? (yes/no, which years)
- How did you hear about the parade?
Agreements & Fees
- Entry fee amount and payment method
- Liability waiver acknowledgment (signed/dated)
- Photo/video release consent
- Agreement to follow parade rules and marshal instructions
Fields to Skip
- T-shirt sizes (collect after confirmation, not on the form)
- Detailed float dimensions (a brief description is enough for planning)
- Emergency contact for every participant (only need the primary contact's)
- Full mailing address for every group member
- Insurance policy numbers (your waiver covers the acknowledgment; collect certificates separately if your city requires it)
Fee Guidance
Entry fees vary by category and should cover your per-entry costs without discouraging participation. Here's what's typical for community parades:
| Entry Category | Typical Fee |
|---|---|
| Float | $25–$50 |
| Band / Musical Group | $25–$40 |
| Vehicle / Classic Car | $15–$25 |
| Walking Group | $10–$20 |
| Equestrian | $25–$40 |
| Drill Team | $20–$35 |
Many parades waive or reduce fees for school groups, scout troops, and municipal entries. Build that into your form with a discount code or a "nonprofit rate" checkbox.
Review your waiver with your city
Most cities require a liability waiver that participants sign before entering. Have your city attorney or clerk review the language before you publish your form — requirements vary by jurisdiction.
Skip the paper forms
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